by Julian Brown » Mon Mar 05, 2007 10:38 am
Hi John and all,
This lot happened :-
MACCLESFIELD HARRIERS & ATHLETICS CLUB
Minutes of Annual General Meeting, 1st March 2007
Apologies: S Rowson, C Ranshaw and R Williams
Present: R Pleeth, B Blyth, C Harwood, L Hilton, M Wheelton, K Ranshaw, B Murray, G Fisher, P Lynch, B Lynch, J Hatton, J Brown, S Lomas, H Newton, J Falkner, M Calvert, F Lawton, A Burgon, M Greenwood, A Skelhorn, C Seddon, A Gray, A Farmer, P Janaway, P Barnes,
1. Minutes of previous AGM
Agreed.
2. Matters Arising
There were none.
3. Chairman’s Report
Rachel’s full report can be found in the AGM booklet. In addition to those retiring committee members mentioned in the report, Rachel thanked Barbara Murray for her work as Borough Council Liaison Officer.
4. Treasurer’s Report
Barry’s full report and accounts (printed in the AGM booklet) were accepted.
Barry drew attention to the following points;
a) Cash assets increased by £3963 despite a significant reduction in catering income which was down from £2300 to £750. Catering contributions, which have played a large part in strengthening the club’s finances, will be negligible from 2007 onwards.
b) Less money was spent this year. Kit purchases at £234 were down by around £1600 and stock was reduced. Capital items at £110 were down by around £500. Stationery and administrative expenses were down by £420.
c) For the sake of simplicity non cash assets appear as notes to the annual accounts.
d) Activities and events are generally self-financing. This includes races (the Langley 7, Forest Five and Macclesfield Half Marathon) organised by the club which were financially successful.
e) Coaches were provided for Young Athletes League fixtures in 2006 and these are shown as a new category.
f) The club received a cheque for £363 from Andy Addis for surplus funds from the Roaches race. This will appear in the fell running category in the 2007 accounts.
g) Surplus funds from track income over track hire were reduced but it was still possible to make a £2200 donation to the track appeal.
h) Although the Half Marathon has a separate account and committee, the 2006 race generated £6000 for charity including £1500 for the track appeal.
Jon Falkner queried whether it would be beneficial in terms of taxation for the club to be registered as a charity. It was suggested that the main benefit would be the ability to claim gift on membership subscriptions.
It was agreed that Julian Brown should investigate the possibility of the club attaining charitable status and report back to the committee.
Barry was thanked for his work as the Treasurer over the past four years.
5. Team Managers’ Reports
Reports on fell running, cross country, track and field, road running, the Under 11s, Under 13 Girls and Under 15 Girls are in the AGM booklet.
All team managers were thanked for their efforts throughout the year.
6. Election of Officers
Position Elected Proposer Seconder
Chairman Craig Harwood R Pleeth B Blyth
Vice Chairman Phil Barnes C Harwood P Lynch
Secretary Janet Hatton R Pleeth M Wheelton
Treasurer Chris Bentley B Blyth C Harwood
Membership Secretary Julian Brown R Pleeth C Harwood
Ladies’ Manager Alison Hartopp/ R Pleeth C Harwood
Ann Farmer
XC Manager Mark Wheelton R Pleeth C Harwood
T & F Manager Vacant
Club Colours Jan Edgar R Pleeth C Harwood
Senior Men’s T & F Ashley Pritchard R Pleeth C Harwood
Manager
Fell Running Manager Craig Harwood R Pleeth B Blyth
Road Running Manager Jon Falkner C Harwood R Pleeth
Club Statistician Nuala Lobo R Pleeth C Harwood
Press Officer John & Nancy Bunyan (with help from Mandy Calvert) R Pleeth C Harwood
Website Coordinators John & Nancy Bunyan R Pleeth C Harwood
Schools’ Liaison Officer B Lynch R Pleeth C Harwood
Borough Council Liaison B Lynch R Pleeth C Harwood
Disability Officer Vacant
Welfare Officers Bob/Pauline Lynch R Pleeth C Harwood
Catering Vacant
Legal Advisor John Hirst R Pleeth C Harwood
Auditor David Taylor R Pleeth C Harwood
Magazine Editor Tim Stock R Pleeth C Harwood
Coaches Representative B Lynch C Harwood A Burgon
Development Officer B Lynch R Pleeth C Harwood
Thanks were expressed to Nigel Pearce for his work as Auditor and to Judy Brown who had resigned as Disability Officer.
Last edited by
Julian Brown on Tue Mar 13, 2007 2:38 pm, edited 2 times in total.